Applying for an Import Export Code (IEC) is a crucial step for any individual or business in India that wants to engage in international trade. The IEC is a 10-digit registration number issued by the Directorate General of Foreign Trade (DGFT), and it is mandatory for importing or exporting goods and services. While the application process has become more digital and user-friendly in recent years, many applicants still encounter common mistakes that lead to delays, rejections, or non-compliance.
In this blog, we will explore the most frequent errors made during the IEC application process and provide clear tips on how to avoid them. If you want to ensure a seamless and error-free IEC registration experience, consider professional assistance from Our Tax Partner – Import Export Code Registration Services.
1. Mismatch in PAN Details
One of the most common reasons for IEC application rejection is a mismatch between the PAN details provided in the application and the records available with the Income Tax Department. Since the IEC is now PAN-based, the details must exactly match with the PAN database.
How to Avoid: Double-check the name, date of birth (or incorporation), and PAN number before submitting the application. Ensure that the details you enter are exactly as mentioned on your PAN card.
2. Incorrect Selection of Entity Type
Applicants often choose the wrong entity type—such as selecting “proprietorship” instead of “partnership” or “private limited company”—which leads to incorrect documentation and delays.
How to Avoid: Identify the correct legal structure of your business and choose the corresponding option on the DGFT portal. The documents and authorization format vary based on the business type.
3. Errors in Address or Contact Details
The business address and contact details must match with the supporting documents such as electricity bills, rent agreements, or GST certificates. Mismatches or incomplete addresses are common causes of rejection.
How to Avoid: Ensure that the address you enter matches exactly with the proof of address you are uploading. Always use updated utility bills or lease agreements.
4. Uploading Blurred or Incorrect Documents
Many applicants face rejections because the uploaded documents are unclear, expired, or not self-attested. Sometimes, applicants upload the wrong type of document altogether.
How to Avoid: Scan documents in high resolution and ensure all required pages are included. Use PDF format when possible and cross-verify each file before uploading. Always self-attest scanned copies where required.
5. Using an Expired or Invalid DSC
If you are signing the IEC application using a Digital Signature Certificate (DSC), it must be valid and correctly linked to the authorized person’s PAN. Expired DSCs or technical errors during signing often cause submission failures.
How to Avoid: Renew your DSC in advance and ensure it is registered on the DGFT portal. If you are unsure about how to use DSC, you can opt for Aadhaar-based e-sign (available for proprietors only).
6. Not Providing Bank Certificate or Canceled Cheque
IEC applications must include proof of bank account in the name of the applicant. Failing to upload a bank certificate or canceled cheque with correct IFSC and account number details can lead to rejection.
How to Avoid: Obtain a recent bank certificate on the bank’s letterhead or upload a clearly printed canceled cheque with the business name pre-printed on it.
7. Multiple Applications for the Same PAN
Some users accidentally submit multiple applications for the same PAN, leading to confusion and system errors. This can happen if the applicant is unsure whether their first submission was successful.
How to Avoid: Wait for confirmation or acknowledgment before attempting a second submission. You can track your application status on the DGFT portal using the reference number.
8. Ignoring Mandatory Fields or Incomplete Forms
The DGFT portal has several mandatory fields that must be filled in, such as email ID, mobile number, business nature, and bank details. Leaving any of these blank or partially filled can cause the application to be rejected or sent back for revision.
How to Avoid: Carefully review the form before submission. If the portal flags a section in red, ensure it is completed correctly. Don’t rush through the application.
9. Delay in Submission or Technical Glitches
Sometimes, applicants wait until the last minute and face server issues, browser compatibility errors, or payment gateway failures while submitting the IEC application.
How to Avoid: Use updated browsers like Chrome or Firefox, and complete the application well in advance. Always save your work and avoid peak hours for submission.
10. Not Taking Professional Help When Needed
Many businesses attempt to file the IEC application on their own without fully understanding the technical and legal requirements. As a result, they waste time, face multiple rejections, and miss important business opportunities.
How to Avoid: If you’re unsure about any part of the IEC registration process, it’s best to consult experts like Our Tax Partner. We offer end-to-end assistance—from documentation to submission and follow-up with the DGFT.
How Our Tax Partner Helps You Avoid These Errors
At Our Tax Partner, we understand how frustrating the IEC application process can be when done incorrectly. Our team provides:
- Expert verification of your PAN, Aadhaar, and business documents
- Preparation and submission of the IEC application on your behalf
- Digital Signature Certificate (DSC) issuance and Aadhaar e-sign support
- Timely updates and tracking until IEC is issued
- Post-registration support for modifications and renewals
Explore our IEC services in detail here: www.ourtaxpartner.com/registration-service/import-export-code/
Conclusion
The Import Export Code is your gateway to global trade. Avoiding mistakes during the application process ensures you get your IEC quickly and without unnecessary complications. Whether you are an aspiring exporter, an established manufacturer, or a new startup entering the global market, compliance starts with getting your IEC right the first time.
Let Our Tax Partner guide you through the process and ensure your business is ready for international success.
