As India’s trade ecosystem expands with digital tools and global e-commerce integration, more entrepreneurs are venturing into import-export businesses. One of the fundamental compliance steps for any trader or business looking to engage in cross-border trade is securing an Import Export Code (IEC). Issued by the Directorate General of Foreign Trade (DGFT), the IEC is a mandatory 10-digit code required for customs clearance, banking transactions, and legal trade documentation.
While the registration process for IEC is now paperless and streamlined, submitting accurate documentation is still crucial to ensure a smooth and quick approval. This blog serves as a comprehensive checklist of all the documents required for IEC registration in India, especially tailored for startups, MSMEs, and individual entrepreneurs. If you need guided help in the process, OurTaxPartner.com provides expert IEC filing services for clients across India.
Who Needs an IEC?
Any individual or business engaged in the following activities must apply for an IEC:
- Importing goods into India
- Exporting goods or services from India
- Receiving foreign payments for exports
- Making payments to foreign suppliers for imports
- Registering with shipping, freight, or customs agents
Even if you are an online seller exporting goods through marketplaces like Amazon Global or Alibaba, you need an IEC to process international shipments and receive payments.
IEC Registration Process – An Overview
IEC registration is carried out entirely through the DGFT portal. The process includes submitting an online application, uploading relevant documents, paying the prescribed fee, and digitally signing the application. Once verified, the IEC is issued typically within 1–2 working days.
Here’s where proper documentation plays a critical role. Incomplete or mismatched records can lead to rejection or unnecessary delays. Below is the checklist you need.
Checklist of Documents Required for IEC Registration
1. PAN Card of the Applicant
A copy of the PAN card is mandatory for both individuals and business entities. Ensure that the name on the PAN matches the applicant or entity name exactly as registered.
2. Aadhaar Card or Passport Copy (For Individuals/Proprietors)
This serves as the identity and address proof of the proprietor in case of sole proprietorships. In case Aadhaar is not available, a valid passport or voter ID can be submitted.
3. Business Address Proof
Acceptable documents include:
- Electricity bill or landline bill not older than 3 months
- Rent agreement if the premises are rented
- Property tax receipt or sale deed for owned premises
The address should match the one mentioned in the application form.
4. Proof of Business Entity (For Companies, LLPs, etc.)
Depending on the type of business structure, the following documents are required:
- Partnership Firm: Partnership deed
- Private/Public Limited Company: Certificate of Incorporation and Memorandum & Articles of Association
- LLP: LLP Agreement and Certificate of Registration
- Trust/Society: Registration certificate and trust deed
5. Cancelled Cheque or Bank Certificate
A cancelled cheque bearing the entity’s or proprietor’s name is required to validate the bank account. Alternatively, a bank certificate on the entity’s letterhead can also be submitted.
6. Digital Signature Certificate (DSC) or Aadhaar-based e-Sign
All IEC applications must be digitally signed. You can use:
- A valid Class 2/Class 3 DSC (for companies and firms)
- Aadhaar OTP-based e-signature (for individuals and proprietors)
7. Active Email ID and Mobile Number
This is used for OTP verification, communication from DGFT, and IEC certificate delivery. Make sure your contact details are active and linked with your Aadhaar and bank records.
Optional but Helpful Documents
- GST Registration Certificate (if available)
- Import/Export-related invoices (if already in trade)
- Letter of Authorization (for authorized signatories)
Tips to Ensure Successful IEC Application
- Cross-verify all entries with the PAN and Aadhaar databases
- Ensure your business address matches across all documents
- Avoid uploading blurred or poorly scanned documents
- Use a valid DSC issued by a licensed Certifying Authority
- Check your spam folder for DGFT communication and approval mail
How OurTaxPartner.com Helps Entrepreneurs Register IEC Quickly
OurTaxPartner.com offers a simplified, end-to-end IEC registration service for startups, MSMEs, and solo entrepreneurs. Here’s how we make the process seamless for you:
- We prepare and validate all your documents
- Our experts fill and submit the online application
- We assist with DSC or Aadhaar verification
- We track and follow up with DGFT until you receive your IEC
With zero paperwork delays and transparent pricing, we help new exporters get started within just 2 days. Explore our services now at www.ourtaxpartner.com/registration-service/import-export-code/
Conclusion
Getting your IEC is the first legal step to starting an international trade business in India. While the process is online, missing or mismatched documentation can cost you time and opportunity. Use this checklist to prepare your documents in advance or better—let experts handle it for you.
Ready to begin your export-import journey? Apply for your IEC now with professional help from OurTaxPartner.com and ensure a smooth registration process from start to finish.
