Published by: OurTaxPartner.com | Expert ESI & EPF Services
Introduction
Ensuring full compliance with Employees’ State Insurance (ESI) and Employees’ Provident Fund (EPF) laws is not just a legal responsibility—it’s a strategic advantage for every employer. But filing monthly and annual returns accurately, on time, and in accordance with frequently changing regulations can be challenging.
That’s where our specialists at OurTaxPartner.com come in. We provide expert-managed ESI & EPF return filing services that ensure 100% legal compliance, zero penalties, and peace of mind for business owners across India.
What Are ESI & EPF Returns?
ESI and EPF returns are periodic reports submitted to government authorities that capture employer and employee contributions, wage data, employee enrollment, and payment confirmations.
Types of Returns
- EPF Monthly Return: Filed via ECR (Electronic Challan-cum-Return) on or before the 15th of each month
- ESI Monthly Return: Filed through the ESIC portal, capturing employee IPs and contribution data
- Annual Returns: EPF Forms 3A and 6A; ESI annual contribution statements
The Risk of Non-Compliance
Filing returns incorrectly or missing deadlines can lead to serious issues:
- Penalties: ₹5,000 or more for delayed submissions
- Interest Charges: 12–25% on overdue amounts
- Legal Action: Prosecution, inspections, and loss of government contracts
- Employee Grievances: Loss of UAN benefits, PF withdrawals, or ESI claims
With OurTaxPartner.com, employers never face these challenges alone.
How Our Experts Ensure 100% Compliance
Our in-house compliance specialists and legal professionals follow a strict, proven process to ensure your ESI and EPF returns are always accurate, timely, and aligned with current regulations.
Step 1: Monthly Payroll Data Collection
We begin each month by securely collecting your updated payroll sheet, including salary details, new hires, and exits. Our secure system ensures confidentiality and GDPR-compliant data handling.
Step 2: Data Validation & Reconciliation
- Check for UAN and IP number accuracy
- Verify salary break-up (basic, HRA, DA) as per EPFO/ESIC norms
- Ensure employees fall within eligible thresholds
- Rectify any mismatches in prior filings
Step 3: Calculation of Contributions
Our system calculates the exact contribution amounts for both employer and employee components:
- EPF: 12% of basic wages (employer + employee)
- ESI: 3.25% employer + 0.75% employee for salaries under ₹21,000
Step 4: Generation of Challans
We generate ESI and EPF challans within the due dates (generally by the 12th of each month) and send you payment instructions or execute payment on your behalf with authorization.
Step 5: Timely Return Filing
Once payment is confirmed, we file the monthly:
- EPF ECR through EPFO unified portal
- ESI Contribution Return through the ESIC online platform
Filing acknowledgments are shared for your records and audit files.
Step 6: Employee Account Updates
We ensure all employee records are correctly updated in the EPFO and ESIC portals. This includes:
- New employee UAN and IP number creation
- KYC linking and bank detail uploads
- Exits and final settlement entries
Step 7: Compliance Reports & Alerts
- Monthly compliance reports and due date calendars
- Real-time alerts on law changes, new circulars, or contribution rate updates
- Dashboard access (upon request) for tracking submissions
Additional Expert Services We Provide
- New ESI & EPF Registration
- Digital Signature Certificate (DSC) issuance
- UAN/IP grievance resolution
- Assistance with inspections and notices
- Annual EPF returns (Form 3A/6A), ESI summary reports
Need help starting your compliance journey? Click here to get started with us.
Why Employers Trust OurTaxPartner.com
- 100% On-Time Filing Guarantee
- Dedicated Compliance Manager for your company
- Error-Free Data Entry & double-verification process
- Fully Digital Process—no paperwork, no travel
- Affordable Pricing plans for startups and SMEs
Client Success Snapshot
Over the last 12 months, we’ve helped 300+ companies file over 5,000 returns with zero late penalties and 100% accuracy. Whether you’re a 10-employee startup or a 100-employee manufacturing unit—we have the expertise you need.
Frequently Asked Questions (FAQs)
Can you help if I missed previous filings?
Yes. We assist with backdated return submissions, penalty calculations, and compliance rectification.
Do you offer combined ESI and EPF services?
Yes. Our plans cover both schemes so that all filings and updates are managed together efficiently.
Is physical documentation required?
No. We handle everything digitally. You only need to share scanned payroll data and access credentials.
How do I know if my returns were successfully filed?
You’ll receive filing confirmations, portal screenshots, and UTR numbers for each submission.
What if I get an inspection notice?
Our experts provide full support—record preparation, representation, and follow-up actions.
Let’s Make Compliance Easy for You
Tired of ESI & EPF filing stress? Trust our expert team to handle your compliance professionally, accurately, and affordably. No more missed deadlines. No more legal risks.
Get in touch today: Let us manage your ESI & EPF returns, end-to-end.
Conclusion
ESI and EPF compliance isn’t just about paperwork—it’s about protecting your business, supporting your employees, and maintaining your credibility. At OurTaxPartner.com, our expert team delivers 100% compliant ESI & EPF returns, tailored specifically for your business needs. Let us be your trusted compliance partner.
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