In today’s global marketplace, Kerala-based businesses are increasingly tapping into international trade to expand their market reach. Whether you’re exporting spices from Idukki, handicrafts from Kannur, seafood from Alappuzha, or importing electronics for resale in Kochi, one essential license you must obtain is the Import Export Code (IEC).
Issued by the Directorate General of Foreign Trade (DGFT), the IEC is a mandatory 10-digit code required to engage in any import or export activities in India. Without it, you cannot clear shipments through customs or receive foreign currency remittances. This guide is tailored for Kerala entrepreneurs, traders, manufacturers, and service exporters looking to understand and obtain the IEC hassle-free.
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Why IEC is Essential for Businesses in Kerala
Kerala’s strong export ecosystem—especially in the sectors of seafood, spices, ayurveda, handlooms, and IT—demands a legal and efficient framework for cross-border trade. The IEC plays a vital role in this structure, ensuring:
- Legal recognition for international trade
- Enabling customs clearance for import/export shipments
- Access to export incentives and subsidies
- Foreign currency payment acceptance through banks
- Global market credibility and compliance with trade rules
Who Should Apply for IEC?
Any individual or entity planning to import or export goods or services from India must obtain an IEC. The following types of applicants are eligible:
- Sole Proprietors
- Partnership Firms
- Private Limited or LLP Companies
- Trusts and Societies
- Exporters of services like IT, tourism, consulting, etc.
Even service exporters in Kerala receiving foreign remittances for online services (like software development or digital marketing) should get IEC for smooth bank transactions and FEMA compliance.
Step-by-Step Process to Obtain IEC in Kerala
The IEC registration process is completely online and can be completed within 1–3 working days, provided all documents are in order. Below is the detailed process:
Step 1: Prepare Required Documents
Before starting the application, keep the following documents ready:
- PAN card of the applicant (individual or business)
- Aadhaar card or passport (for individuals)
- Business registration certificate (if applicable)
- Address proof of business – electricity bill, rent agreement, or property tax receipt
- Bank account details and a cancelled cheque
- Email ID and mobile number for OTP verification
- Digital signature (Class 2/3 DSC) or Aadhaar e-sign capability
Step 2: Visit DGFT Portal and Register on IEC Dashboard
Go to the official DGFT website and create a login using your PAN and mobile/email credentials. A one-time OTP verification is done to validate identity. After logging in, proceed to the ‘Apply for IEC’ section.
Step 3: Fill IEC Application Form (ANF 2A)
The application form includes fields for:
- Business and PAN details
- Bank account and IFSC information
- Director/partner/proprietor details
- Type of exporter (merchant/manufacturer/service)
Ensure accurate and complete data entry, especially in the bank and business address fields, as errors can delay approval.
Step 4: Upload Documents
Upload scanned copies of all required documents in PDF or JPEG format. File sizes must adhere to portal limits. Documents must be clear and legible. Mismatches in PAN or address proof will lead to rejection or query.
Step 5: Pay the Government Fee
The DGFT charges a nominal fee of ₹500 for IEC registration. The payment can be made online using net banking, UPI, or debit/credit cards. Once payment is successful, a reference number is generated for application tracking.
Step 6: Digital Signing of Application
Sign the application electronically using:
- Aadhaar e-sign (linked to the applicant’s mobile number)
- Digital Signature Certificate (DSC) – for companies or firms
Step 7: Submit and Download IEC Certificate
After signing, submit the application. If everything is correct, the IEC is generally issued within 24–72 hours. You will receive the IEC certificate via email, and it can also be downloaded from the DGFT portal.
The IEC does not require physical delivery. It is issued as an electronic certificate with a 10-digit alphanumeric code.
When is IEC Not Required?
IEC is not required when:
- Goods are being imported/exported for personal use not related to trade
- Services are rendered without receiving any foreign remittance
- Export/import is carried out by government departments or notified agencies
Common Mistakes to Avoid While Applying for IEC
- Entering incorrect bank details
- Mismatch in PAN name and Aadhaar/firm name
- Uploading blurred or outdated address proof
- Missing e-signature step
- Wrong business type selection (service vs merchant)
These errors can delay approval or lead to rejection, requiring re-application or rectification.
Benefits of Hiring a Professional for IEC Registration
While the online system is user-friendly, first-time applicants often find it confusing, especially with document formats, DSC signing, and business classification. Professional assistance ensures:
- Correct document preparation
- Error-free application filing
- Faster approvals without rejections
- Digital signature guidance and troubleshooting
- Post-registration support for IEC updates or modifications
If you want expert help, OurTaxPartner.com offers complete IEC registration services for Kerala businesses. Their team handles the process from start to finish, ensuring smooth compliance with DGFT norms.
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Post-IEC Registration Guidelines
After receiving your IEC, here’s what you should keep in mind:
- IEC is valid for the lifetime of the entity – no need for renewal
- Update IEC details on DGFT portal if address, business structure, or bank changes
- Link IEC with your DGFT-registered DSC for future transactions
- File returns as per FEMA and RBI rules if engaged in service exports
- Ensure GSTIN is mapped with IEC at customs for seamless shipment clearance
Conclusion: Unlock Global Opportunities with an IEC
The Import Export Code is the gateway to international trade and essential for doing business globally. Whether you’re a startup in Ernakulam or a manufacturer in Malappuram, having an IEC not only ensures legal compliance but also opens the door to new markets, revenue streams, and export benefits.
Don’t let confusion delay your global business dreams. Get expert assistance for hassle-free IEC registration through OurTaxPartner.com and set your Kerala-based business on the path to global success.
