Mail merge is a powerful tool for sending personalized emails to multiple recipients at once. In this guide, we’ll show you how to perform a mail merge in Gmail using Google Sheets and a Google Workspace add-on called “Yet Another Mail Merge” (YAMM).
Step 1: Prepare Your Recipient List
- Open Google Sheets and create a new spreadsheet.
- In the first row, label each column with the information you want to include in your emails (e.g., “First Name,” “Last Name,” “Email Address”).
- Fill in the rows below with the corresponding information for each recipient.
Step 2: Install Yet Another Mail Merge
- Open your Google Sheets spreadsheet.
- Go to “Extensions” > “Add-ons” > “Get add-ons.”
- Search for “Yet Another Mail Merge” and install the add-on.
Step 3: Draft Your Email
- Open Gmail and compose a new email.
- Type your message and use {{column name}} to insert personalized fields (e.g., {{First Name}}).
- Save the email as a draft.
Step 4: Start the Mail Merge
- Return to your Google Sheets spreadsheet.
- Go to “Extensions” > “Yet Another Mail Merge” > “Start Mail Merge.”
- In the pop-up window, select the Gmail draft you created.
- Choose the email address column and any other options as needed.
- Click “Send Emails” to start the mail merge.
Step 5: Monitor the Results
After sending the emails, you can monitor the results in the Google Sheets spreadsheet. YAMM will update the spreadsheet with the status of each email (e.g., “EMAIL_SENT,” “OPENED”).
By following these steps, you can efficiently perform a mail merge in Gmail, allowing you to send personalized emails to multiple recipients with ease.
